Conference Planning Event - 1st October 2005
The ACEC 2006 management would like to extend an invitation to you or a company representative to attend a one-day conference planning meeting on Saturday, October 1 2005 which is one year out from the ACEC 2006 conference. Affectionately termed the “one year out party”, the meeting does involve some work, but all in the spirit of fun and collaboration. It is an opportunity for sponsors to meet the local teams who will make ACEC 2006 successful and enable you to directly provide input into this conference program and planning. You might also use the weekend meeting as an opportunity to negotiate and finalise your company's involvement in the conference.
You will need to cover the costs of your travel and accommodation to this meeting. You are welcome to involve more than one person from your company/team if you wish.
Could you please RSVP by 14 September 2005 to
ACEC 2006 Planning Meeting - One Year Out
On Saturday October 1, 2005, the ACEC 2006 Conference teams will host a working conference to plan major strategic components of the conference. This weekend is one-year out from the main event, and is a major milestone in the organisation.
The key purposes of the full day meeting are:
For conference teams to use the time to work together on major tasks and with other teams. For example the technical teams and promotions teams need time to work with each committee.
To enable stakeholders in the conference to provide input into program design, pre-conference workshops designs, strategic forums and other conference events.
Specific tasks will include:
To finalise the Call for Papers and pre-conference workshops
Setting up a process to handle speakers, especially their technical requirements
To include meeting attendees in the promotional campaign
To update the public web site and the conference management website.
To finalise the refereeing process and selection processes for non-refereed papers/sessions
Tasks committees have identified for action on that day
Who will be attending?
All conference committee members and conference team members
QSITE Chapter representatives from Townsville
Platinum and Gold sponsor representatives
Conference Treasurer, Secretariat and Committee Chairs
Two representatives from the ACEC 2008 committee as observers
Learning Development Centre (ICT's) for Far North Qld
9.00-10.00 Briefing, catch up and organisation, finalising the task list for the day
10.00-12.30 Working teams conduct tasks, making appointments with other teams
Workshop sessions on web site use. (Includes a catered morning tea)
12.30-1.30 Lunch (provided)
1.30-2.00 Catch up meeting
2.00-3.30 Working teams conduct tasks, work with other teams as required, workshops of web use, web tasks.
3.30-4.00 Debrief and finalising post-meeting tasks and deadlines and unstructured activities
Dinner - informal dinner for some social time and sampling
You may organize your own accommodation. We recommend the